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Job ID :
Location :
Italy - Milan
Job Description

Job Description

Job Title: Personal Assistant
Reports To: Commercial Director Southern Europe; Sr.Director Europe
Group/Division: Clinical Diagnostics Division (CDD)
Position Location: Milan-Rodano Office
Number of Direct Reports: 0

Position Summary: This position will provide executive administrative support and assist with business critical reporting for the Sr.Director Europe and for Director Southern Europe.

General Administration
Act as a liaison in the support of existing Thermo Fisher Scientific programs and initiatives to meet the ongoing needs of GSM Management:
  • Schedule Calendars, Appointments and Travel for Directors
  • Execute and distribute Meeting Minutes, Memos and General Correspondence (print, electronic and web based applications used)
  • Prepare and submit expense reports
  • Work with staff on functional projects and special reports. Develop and modify new and existing PowerPoint presentations, correspondence and spreadsheet data
  • Organizes high-level meetings and complex domestic and international travel arrangements
  • Performs general office duties; maintains files, distributes mail, orders supplies
  • Support the Italian team with part of the MarCom Activities as back-up
  • Serves as back-up to support business needs of Italy office in case
  • Support in the AOP building in order to consolidate information from Countries
  • Compensation matrix overview and follow up with Regional Directors
  • Support for the Monthly and Quarterly Business review preparation
  • Coordinate and consolidate documents provided from the countries
  • Over time become Project Lead on key implementation projects within CDD

Minimum Requirements/Qualifications: High school diploma. Associates degree preferred.
Four (4) years of progressively responsible administrative experience.

Non-Negotiable Hiring Criteria:
  • Fluent (both in writing and speaking) the English language
  • Experienced in supporting organizations based in multiple locations
  • Experienced in managing multiple concurrent tasks and meeting rigid deadlines
  • Demonstrated ability to partner with other administrative professionals in order to manage competing needs
  • Must have high-level understanding of the mission, goals and objectives of the executive’s function
  • Must be proficient in spreadsheet, presentation, & mail software such as MS Word, Excel, PowerPoint, Outlook, and general MS Windows operations
  • Must present a high degree of professionalism in both written and verbal communication, as this role is an extension of the functions and the executives
  • Strong problem solving skills and reasoning to solve administrative issues
  • Positive, “can-do” attitude
  • Customer/client focused
  • Able to multi-task, meet deadlines, and work independently
  • Able to handle confidential material in a professional manner
  • Able to learn the executives’ primary business objectives, and through this understanding is able to anticipate administrative needs of the executives
  • Strong customer service, interpersonal and communication skills.
  • Must demonstrate strong problem solving skills with the ability to anticipate needs and identify, improve and implement process
  • Handle confidential information with the highest degree of professionalism

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not to be construed as an exhaustive list of all employee responsibilities, duties and/or skills required of all personnel so classified.

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.
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